Trello Review: Features, Pricing and Popular Integrations (2025)

When I first started using Trello, I was drawn to its simplicity and flexibility. Trello’s board-and-card setup felt like an interactive to-do list on steroids, making it perfect for visually organizing tasks. I quickly realized that Trello is more than just a project management tool; it’s a customizable workspace that adapts to any project, whether I'm working solo or collaborating with a team. With features like checklists, deadlines, and integrations with other apps, Trello has made managing workflows feel intuitive and even enjoyable. For me, it's like having a digital bulletin board that keeps my projects organized and on track.

What stands out about Trello is its reputation as a leading tool in project management and team collaboration. According to G2, Trello has earned a solid rating of 4.4 out of 5, backed by thousands of positive reviews emphasizing its flexibility and ease of use. This strong rating highlights Trello's success in helping individuals and teams stay organized, from simple task lists to complex project planning. With a range of customization options, integrations, and features—such as easy-to-use boards, lists, and cards—Trello has had a lasting impact on how people manage their work, making project tracking efficient and collaborative in today's fast-paced environment.

Additionally, Trello integration capabilities with a variety of tools and platforms have greatly improved how I manage projects and collaborate with others. These integrations allow me to streamline workflows, automate repetitive tasks, and connect Trello boards with essential tools like Google Drive, Slack, and Calendar apps. By linking Trello with productivity apps, I can ensure that everything from file sharing to task assignments flows smoothly, keeping projects organized and teams aligned without the need for constant back-and-forth. Trello’s connectivity helps consolidate tasks, enhancing productivity and saving time across the board.

Top Features of Trello

Visual Boards, Lists and Cards

Trello’s boards, lists and cards are the foundation of its user-friendly, visual approach to project management. This format makes it easy to break down projects into stages, organize tasks, and track progress at a glance. Whether it’s a personal to-do list or a collaborative project, Trello’s layout makes organization intuitive and flexible.

Customizable Workflows with Automation

Trello’s built-in automation tool, Butler, allows you to automate repetitive tasks, like moving cards between lists or setting reminders, based on specific triggers or actions. This feature makes workflows more efficient by saving time on routine updates and helping you focus on higher-priority tasks.

Collaboration Features for Teams

Trello offers robust collaboration tools, including task assignments, mentions, and comments, making it easy to communicate within cards and boards. Team members can be tagged on tasks, deadlines can be shared, and real-time updates help keep everyone in sync. This setup is especially useful for remote teams, where keeping everyone aligned is essential.

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Easy Deadline and Due Date Management

Trello makes it simple to add and track deadlines on tasks. You can set due dates for individual cards and enable reminders, making it easy to stay on top of deadlines and milestones. The calendar view Power-Up also provides a visual timeline, ideal for project planning and ensuring that nothing slips through the cracks.

Collaboration Features for Teams

Trello offers robust collaboration tools, including task assignments, mentions, and comments, making it easy to communicate within cards and boards. Team members can be tagged on tasks, deadlines can be shared, and real-time updates help keep everyone in sync. This setup is especially useful for remote teams, where keeping everyone aligned is essential.

Popular Trello Integrations

Trello and Slack Integration

The Trello and Slack integration is ideal for teams that want to keep communications and task management in sync. With this integration, you can get Trello updates directly within Slack, so you’re notified about changes in real time without leaving your chat app. You can create new Trello cards, assign tasks, and view project updates straight from Slack, making collaboration smoother and more cohesive.

Trello and Google Calendar Integration

The Trello and Google Calendar integration allows you to view Trello due dates on your calendar, keeping track of deadlines and upcoming tasks at a glance. With this integration, Trello cards with due dates automatically appear as events on Google Calendar, providing a visual timeline for your projects. This setup is perfect for managing timelines and ensuring that no tasks slip through the cracks.

Trello and Shopify Integration

Trello and Shopify integration is a powerful tool for e-commerce businesses looking to streamline operations. By connecting Trello with Shopify, you can create Trello cards for new orders, track fulfillment, and organize customer inquiries. This integration helps e-commerce teams manage workflows effectively, keeping everything from order processing to customer support organized within Trello.

Trello and Google Sheets Integration

The Trello and Google Sheets integration lets you sync Trello data with Google Sheets, making it easier to analyze and report on your project progress. You can automatically export Trello cards, task completion data, and other project metrics into a Google Sheets spreadsheet. This integration is especially useful for creating custom reports, tracking KPIs, and sharing project data with stakeholders.

Trello and Google Drive Integration

Trello and Google Drive integration makes it simple to attach documents, spreadsheets, and other files directly to Trello cards. By linking your Google Drive to Trello, you can add relevant files to each task, ensuring that all team members have access to the most up-to-date resources. This integration is a great way to organize project files and streamline document sharing, especially for teams that collaborate on shared documents.

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What I Liked About Trello

Visual Organization

One of my favorite features of Trello is its visual organization through boards, lists, and cards. This setup allows me to see the entire scope of a project at a glance, making it easy to track progress and prioritize tasks. I can move cards between lists as tasks evolve, creating a fluid workflow that reflects the actual status of the project. This visual approach not only simplifies project management but also keeps me motivated as I see tasks getting completed.

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Customizable Workflows

Trello’s customizable workflows are another aspect I truly appreciate. I can tailor my boards to fit my specific needs, whether I’m managing a simple to-do list or a complex project with multiple stages. This flexibility means I can adapt Trello to various personal and team projects seamlessly. Plus, with automation features like Butler, I can streamline repetitive tasks, allowing me to focus on the more important aspects of my work without getting bogged down in details.

Collaboration Features

Trello shines when it comes to collaboration, making it easy for teams to work together in real time. I love how team members can comment on cards, assign tasks, and tag each other, facilitating clear communication within the project. This level of interaction ensures that everyone stays on the same page and that important updates don’t get lost in email threads. It’s a game-changer for remote teams, as it fosters engagement and accountability in our collaborative efforts.

Integration Capabilities

The integration capabilities of Trello are impressive and enhance its functionality significantly. I can connect Trello with other essential tools like Google Drive, Slack, and Calendar, creating a seamless workflow that pulls everything together. For example, having Google Drive files attached to tasks ensures that all resources are easily accessible. These integrations save time and minimize the hassle of switching between multiple apps, streamlining project management and enhancing overall productivity.

User-Friendly Interface

I appreciate Trello’s user-friendly interface, which makes navigating the platform a breeze. From the first time I logged in, I found it easy to set up boards and start organizing my tasks without a steep learning curve. The drag-and-drop functionality is intuitive, allowing me to rearrange tasks effortlessly. This simplicity encourages me to use Trello regularly, as I don’t have to spend time figuring out how to access features or manage my boards.

What I Didn’t Like About Trello

Limited File Storage

Trello’s file storage limit on the free plan can be frustrating, especially when collaborating on projects that require sharing larger files. Each attachment is capped at 10 MB unless you upgrade, which can make it difficult to upload media-rich content. While cloud integrations like Google Drive help, the restriction on direct file uploads can disrupt workflows, particularly for teams or individuals working on a budget.

Overwhelming for Large Projects

Trello works well for simpler projects, but as tasks grow in complexity, it can feel overwhelming. The board and card format, while effective for smaller projects, doesn’t always scale seamlessly for more detailed projects with many dependencies. Even with additional lists and cards, navigating large boards can become confusing, and there’s a risk of losing track of tasks if the project structure isn’t meticulously managed.

Lacks In-Depth Reporting Features

Trello’s reporting features are minimal, which can be limiting for users who want a more detailed overview of project progress or team performance. While you can track the basics, such as task completion and deadlines, there aren’t robust analytics or reporting tools built in. This lack of advanced reporting may require external tools for teams that need deeper insights, making Trello feel less comprehensive for analytics-focused project management.

No Native Time-Tracking

A significant drawback of Trello is the lack of built-in time-tracking functionality. For tasks where tracking time spent is important, users have to rely on third-party integrations or external tools, which can be inconvenient and add to costs. Without native time-tracking, Trello may not be ideal for projects that require precise monitoring of hours worked, especially for freelancers or teams managing billable hours.

Limited Task Hierarchy Options

Trello’s structure is based on boards, lists, and cards, which works well for simple project organization but lacks flexibility for creating complex task hierarchies. There is no straightforward way to establish subtasks or dependencies within cards without using workarounds or third-party integrations. This limitation can make Trello less effective for projects that require multi-level task organization, particularly when managing tasks with detailed steps or dependencies.

Pricing

Trello offers several pricing plans tailored to different user needs, from individuals to large organizations. The Free plan, ideal for individuals or small teams, includes unlimited cards, up to 10 boards per Workspace, and unlimited Power-Ups per board. It also features 10MB/file storage, mobile apps, and basic security with two-factor authentication.

For $5 per user/month billed annually, the Standard plan is designed for small teams needing more collaboration. It includes everything in Free plus unlimited boards, advanced checklists, and 250MB/file storage, among other features.

The Premium plan, at $10 per user/month (billed annually), is perfect for teams managing multiple projects. It offers enhanced views like Calendar, Timeline, and Dashboard, along with AI-powered insights, admin features, and unlimited command runs.

Lastly, the Enterprise plan, at $17.50 per user/month billed annually, is geared toward larger organizations needing security and cross-team collaboration, making it Trello’s most comprehensive package for high-level coordination and control.

Final Thoughts

Wrapping up my time with Trello, it’s clear why it’s such a popular choice for managing tasks and projects. For me, Trello’s simplicity and flexibility are big wins—it’s straightforward to use yet customizable enough to handle both personal tasks and larger team projects. The board-and-card setup makes organizing projects feel intuitive, and features like Power-Ups and automation add real value. While it might lack some advanced reporting and time-tracking features found in other tools, Trello’s ease of use and visual organization make it a strong pick for anyone looking to streamline their work. Overall, Trello feels like a solid, adaptable tool that genuinely helps keep projects on track.

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